marvelous monday: the magic of to-do lists

There’s something about the way my brain works that makes me really drawn to lists. These lists permeate my life and range from the motivating {goal lists, markets-to-submit-my-writing-to lists} to the mundane {grocery lists, thank-you-notes-to-write lists} but no matter what the topic, it all boils down to this: lists make me a happier and less-stressed person.

And the mother of all lists is the to-do list, which I write pretty much every day. I kinda feel bad for the to-do list. It gets a bad rap. People complain all the time about their to-do lists. {Sometimes I feel like people compete on the lengths of their to-do lists just to have more complaining leverage!} But I think the to-do list can be a really wonderful tool to boost your feelings of motivation and accomplishment, not to mention your sense of organization over your time, work and daily life.

The trick is to use the to-do list in a way that helps you, not hinders you. You want the to-do list to make you feel good about yourself, not stressed out or overwhelmed.

I think the first step in coming up with an effective to-do list system for your life is to take an honest look at how you spend your time. Is there something you wish you were doing more of? Is there anything you feel like you waste time on that you wish you wouldn’t? How much free time do you feel you have every day/week/month? Honesty is crucial here! I think the biggest mistake people make when writing to-do lists {and believe me, I am guilty of this too} is putting waaay too much on the list, more than anyone could possibly get done in a day, and then feeling bad about themselves when the day draws to close and there are still a lot of un-crossed-off items on the list.

So, Tip #1: Be honest and realistic with yourself.

Another thing that works for me is to break to-do list items up into categories of “big” and “small” … sometimes these categories morph into “things I need to do but keep putting off” and “things I need to do and actually like doing.” Then I try to even out these tasks throughout the week. In a perfect world, I’d do at least one “big” task every day, and one or two “small” tasks. When life gets hectic, a good balance for me is to aim for three “big” tasks every week, and maybe 6-8 “small” tasks.

Here are some examples of “big” tasks on my list this week {i.e. things I want to keep putting off but shouldn’t}: get my car in for an oil change; put some items up on Craigslist that I’ve been meaning to sell; go through my closet and weed out clothes to donate.

And here are some examples of “small” tasks on my list this week {i.e. things I should do and don’t mind doing}: go to the Post Office to send out play submissions with upcoming deadlines; try a new recipe I found for Morning Glory Muffins; write & mail a couple thank-you notes; order prints of photos from a recent trip Mike & I took to Chicago; hang up a new picture I got for the guest bedroom.

At the beginning of every week, I jot down a list of the “big” tasks and “small” tasks I want to get done that week, and then every day or every other day I choose a big task and a couple small tasks to tackle. This works for me because:

• It really helps me focus on one thing at a time and not get overwhelmed by all the things I want to get done
• It helps me structure the week {for example, maybe one day I’ll focus on running all my errands to save on gas & car time}
• It makes it much harder for me to put off or procrastinate on certain tasks because I’m just focusing on one per day or one every two days.

There are also a few tasks on my to-do list every day! These relate to bigger goals I want to accomplish in the year. For example, one of my goals is to read 52 books this year, so reading time is on my to-do list every day. I also have a goal of writing at least 400 words every day {which I track on this super-motivating free website www.joesgoals.com — can’t recommend it enough!}

Chores I designate on a weekly basis, and I go through phases. Sometimes I like having a “chore/cleaning day” where I try to get all my cleaning/laundry/dishes/housework stuff done in a single swoop. Other times I’ll go for a few months when I prefer splitting up chores into smaller tasks that I will do day-by-day. I think it’s all about what works for you, how you’re feeling, and what your free time/schedule is like.

For years I’ve saved envelopes and written my to-do lists on the backs of them. Then Mike got me this pretty notepad from the $1 bin at Target — isn’t it adorable? How can you not be excited to tackle your to-do list when you write it out on paper like this? I still save envelopes though because I am always writing lists and I like to be eco-friendly!

It can also be helpful to keep a pad of paper somewhere you pass by every day so you can write down ideas or reminders when they first strike you. {If I don’t do this, half the time I completely forget!} I keep a notepad on the fridge where I jot down items to get at the store, reminders to myself of things to add to my list or places I need to be:

Do you write to-do lists? What sorts of tips work for you? What do you find helpful when organizing your daily or weekly tasks?

Have a marvelous week!
Dallas